EventHouseLAEvent Builder

For experiential marketing agencies

Build your events in one place.

The Event Builder is the workspace your team uses to plan every event: the brief, the venue, the budget, the run of show and the guest invite, together on one page instead of across decks, spreadsheets and email threads.

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Event Builder — Summer Launch Dinner
The Event Builder showing a project: the event name, date, guest and staff counts, areas of use and the estates under consideration

What it does

Everything an event needs, in one project.

Brief

Start from the brief

Who, what, when and how many, the look and feel, food and drink, vendors and logistics. Twelve sections, so nothing gets missed.

Venue

The estate, chosen

Shortlist houses from a catalog of hundreds of event estates in Los Angeles and the Coachella Valley, then lock in the one.

Budget

A budget that adds up

Price each line flat, per guest or per day. Track estimates against agreed figures, with vendors and add-ons on every line.

Run of show

The shape of the day

Load-in to last call, moment by moment, so the client, the planner and the vendors are working from the same schedule.

Invite

Guest invite and RSVP

A password-protected invite page with the event, the house and an RSVP form. Guest replies arrive in the project.

Creative

Decks and moodboards

Upload decks, moodboards, renders and layouts, alongside the client's own inspiration files, all on the project.

Planner

Bring in your planner

Invite an outside event planner to one project, with access to that event and nothing else.

Agreement

Production agreement

The Event Production Agreement draws its budget and terms from the project, so the numbers match.

Budget

From estimate to agreed figure.

Every line knows how it is priced. Per-guest lines multiply by the guest count and per-day lines by the event days, so the total is always right.

  • Low and high estimates while quotes come in
  • The agreed figure once a vendor signs off
  • Add-ons shown under the total, kept out of it
Budget
The Event Builder budget: catering, bar, DJ and sound, florals, staff, security, valet and content capture, each with vendor, pricing basis, estimate and final figure

Event day schedule

The whole day, minute by minute.

Lay out load-in, styling, sound check, arrival, dinner and last call. The schedule travels with the project to everyone working the event.

Event day schedule
The Event Builder event day schedule from a 10 AM load-in to an 11 PM last call

Sample project. The client, vendors and figures are for illustration.

How it works

From brief to event day.

1

Capture the brief

Your client fills in the planning brief, or your team does. It becomes the project.

2

Plan it together

Choose the estate, build the budget, lay out the schedule and share creative with your planner.

3

Run the event

Send the invite, collect RSVPs and sign the production agreement, all from the same project.

Trusted on real events

Brands we've hosted and worked with.

See it on your next event

Plan your next event in the Event Builder.

EventHouseLA is an AI-driven event technology company. The Event Builder was developed by our sister company Sun Labs and is powered by Claude Code.

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